Dr./Ms. [Dean's name],
I hope this letter finds you in good health and high spirits. I am writing to request reconsideration of my recent academic performance evaluation, which resulted in [the decision/a poor grade/a denial of admission/any other adverse decision].
Name and contact information:
[Your Full name]
[Student ID]
[Your email address]
[Your Phone Number]
Please allow me to explain the circumstances that led to my unsatisfactory academic performance and outline the steps I have taken to address them.
Academic performance overview and extenuating circumstances:
- [Briefly summarize the relevant coursework, grades, or admission decision.]
- [Expound on any extenuating circumstances such as illness, personal problems, unexpected events, or any challenges that affected your performance.]
Efforts made for improvement:
- [Elaborate on the steps you have taken to overcome these challenges and enhance your academic performance. This could include additional research, completing assignments, attending tutoring sessions, or seeking extra assistance from professors.]
- [Highlight any improvements or efforts you have made in subsequent coursework or any related academic activities that demonstrate your progress.]
Request for reconsideration:
- [Politely request the reconsideration of the decision taken based on the new information provided.]
- [Express your continued interest in improving your academic standing and your readiness to undertake any additional coursework or tasks if deemed necessary.]
Assurances and commitments:
- [Reassure the committee of your commitment to your studies and your resolve to excel academically, highlighting any future plans, career aspirations, or long-term goals that the decision affects.]
Evidence and supporting documents:
- [Attach any supporting documents that substantiate your claims, such as medical certificates, letters of recommendation, or assignment grades that indicate improvement.]
- [Organize these documents neatly and ensure their relevance to your reconsideration request.]
I understand the gravity of this matter and the concern it raises for the academic standards of the institution. I genuinely believe that given the opportunity to rectify my shortcomings, I can demonstrate my true academic capabilities and contribute meaningfully to the university community.
I would be grateful for the chance to discuss my situation in person if necessary. Thank you for your time and consideration of my request. I eagerly await a positive resolution to this matter.
Sincerely,
[Your Full Name]