1. Date and Place:
- Write the current date using standard formatting.
- Mention the name of the city where the letter is written.
2. Recipient Information:
- Write the recipient's name, designation (if applicable), and address.
- Use respectful titles like "Hazrat" for religious figures, "Janab" for gentlemen, and "Madam" for ladies.
3. Greeting:
- Begin the letter with a formal greeting.
- Common Urdu greetings for letters are "Sadaq dil se salam" or simply "Assalam-o-Alaikum."
4. Introductory Paragraph:
- Start with a brief and meaningful introduction, mentioning your intention for writing the letter.
5. Body of the Letter:
- Write the main content of the letter in clear and concise language.
- Be polite and respectful throughout the text.
6. Complimentary Close:
- End the letter with a formal closing remark.
- Common closing remarks include "Arz hai," "Iltimas hai," or "Khush-Raho."
7. Signature:
- Include your full name, designation (if applicable), and any relevant titles or affiliations.
8. Envelope Addressing (if sending by mail):
- Write the recipient's address clearly on the front of the envelope.
- Add the sender's address on the back flap of the envelope.
- Affix the appropriate postage stamp.
9. Additional Notes:
- Use proper Urdu script and handwriting for the letter.
- Avoid informal or slang language.
- Maintain a professional and polite tone throughout the letter.
Remember to proofread your letter carefully before sending it to ensure accuracy and coherence.