Open up a word processing program on your computer to a blank document. Type your personal address in the first two lines of the document, left-justified, and then enter down two lines. Type the current date and then enter down two more lines.
Explain how you know the student you are recommending in the first paragraph. Inform the read of what your official title is, what your relationship is to the student (i.e., sophomore science teacher) and how long you have known the student. Go on to explain why this particular student stands out to you and why you are choosing to recommend him. Enter down two lines after you complete the first paragraph.
Write in detail about the student's academic performance in the second paragraph. Instead of reiterating the grades that the student received or his grade point average, both of which can be found on report cards and transcripts submitted with an application, talk about the students' study habits, his participation in class and the quality of the work he turns in. Mention what you feel are the students' best academic assets (i.e., imagination, writing skills or thoughtfulness) and what he contributes to the classroom in terms of ideas. Such information will help the reader learn more about the student's academic habits and potential than a simple grade point average ever could. Enter down two lines when you have completed the paragraph.
Write about the students' life and personality outside of the classroom if you can. Mention the extra-curricular activities the student is a part of at school and what positions he may hold in those clubs (i.e., treasurer or vice president). If the student does volunteer work, mention that, or talk about the student's ability to hold down a part-time job and still get good grades at the same time. Elaborate on these topics by stating what you've observed about the student from his role in these clubs and organizations. For example, you could talk about how the student's role as vice president of the student government and dance committee chairman has proved how the student is able to multi-task and is unafraid to take on leadership roles. Enter down two lines after the paragraph is finished.
Write a closing paragraph summing up the top attributes of the student and state once more why you highly recommend him. If the student is applying for a scholarship, explain why he is deserving of the award over any other student. If the student is applying to get into a certain program or university, explain what you think he will add to that university. In the last line, inform the reader that you are happy to answer any additional questions or provide additional information regarding the student. Enter down two lines when you're finished.
End your letter with a closing line, such as "Faithfully yours" or "Sincerely." Enter down four lines and then type your full name. Enter down one line and type your official job title. Enter down one line and type your phone number or e-mail address so you can be contacted by the reader. Print out your reference letter and sign your name in pen in between your closing line and your full name.