1. Identification and Sender Address: Your name acts as an identifier, allowing the recipient to know who the letter is from. In case there are multiple correspondents or if the recipient receives mail from various individuals or organizations, having your name clearly stated aids in identifying the sender promptly.
2. Professionalism and Courtesy: Including your name demonstrates a sense of professionalism and respect for the recipient. It shows that you value their time and are willing to identify yourself clearly.
3. Response and Future Correspondence: When you include your name, it makes it easier for the recipient to reply or initiate further communication. They know exactly who to address their response to, ensuring smoother and more efficient communication.
4. Return Address: While most letters include a return address on the envelope, it is still advisable to write your name on the inside of the letter. This serves as a secondary point of contact in case the envelope gets separated from the letter or the return address becomes damaged or unreadable.
5. Legal and Business Documents: In cases of legal or business documents, including your full name is essential for authenticity and record-keeping purposes. It helps to ensure the validity of the document and the clarity of the sender's identity.
6. Personal Touch and Authenticity: Adding your handwritten signature (if applicable) at the end of the letter can add a personal touch and demonstrate that the letter was crafted thoughtfully. It helps create a sense of connection between you and the recipient.
7. Establishing Trust: When corresponding with someone for the first time, or if you are seeking to establish a professional relationship, including your full name conveys a sense of credibility and trustworthiness.
Remember that while including your name is essential, it is equally important to write it clearly and legibly to avoid confusion or misinterpretation by the recipient.