[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[College Name]
[College Address]
Subject: Refund of Caution Money – [Your Name] – [Student ID Number]
Dear Sir/Madam,
This letter is to formally request a refund of my caution money deposit of [Amount] which I paid on [Date of Payment] for [Course Name] (Student ID: [Your Student ID Number]). I completed my course on [Date of Course Completion] / I withdrew from the course on [Date of Withdrawal] due to [Briefly explain reason for leaving – optional, but can help your case. Keep it concise and professional].
As per the college's policy regarding caution money refunds [mention policy number or clause if known], I am eligible for a full/partial refund. I have [mention any steps you have already taken, e.g., submitted the necessary forms]. I have attached a copy of my receipt/payment proof for your reference.
I would appreciate it if you could process my refund at your earliest convenience. Please let me know the procedure for receiving the refund, and the estimated timeframe for processing. You can reach me at the contact details provided above.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Attachments: [List any attached documents, e.g., Copy of Receipt, Withdrawal Form]
Important Notes:
* Replace the bracketed information with your specific details.
* Be polite and professional in your tone throughout the letter.
* Keep it concise and to the point.
* Clearly state your request and the reason for it.
* Refer to any relevant college policies regarding caution money refunds. Check your admission documents or the college website.
* Keep a copy of the letter for your records.
* Send the letter via registered post or email with a read receipt, depending on the college's preferred method of communication. If emailing, scan and attach any required documents.
* Follow up if you haven't received a response within a reasonable timeframe (e.g., 2-3 weeks).
Remember to adapt this template to your specific circumstances. If you have a specific reason for leaving the college, providing a brief and professional explanation can improve your chances of receiving a refund.